Procurement Specialist

Job Description: Procurement Specialist

The Procurement Specialist at MDLBEAST is a pivotal role responsible for managing end-to-end procurement processes to meet the organization's business needs. This dynamic position requires a detail-oriented professional with strong commercial acumen and a dedication to compliance.

• Manage the full procure-to-pay (P2P) cycle, ensuring accuracy and timeliness from Purchase Requisition to PO issuance or bill creation.

• Identify and onboard new suppliers while nurturing relationships with existing vendors through market research and qualification practices.

• Lead RFX processes (RFI, RFQ, RFP) by drafting documents, coordinating submissions, and facilitating evaluation committees.

• Analyze commercial proposals, prepare comparative assessments, and provide recommendations for vendor selection.

• Ensure adherence to procurement policies by challenging non-compliant requests and collaborating with stakeholders to address breaches.

• Engage in commercial negotiations, clarify terms, and monitor vendor performance throughout contract lifecycles.

• Collaborate with internal teams to align procurement activities with business objectives and budgetary constraints.

• Maintain accurate procurement records in the ERP system and support category management initiatives.

• Generate procurement reports and conduct spend analysis to drive informed decision-making and cost efficiencies.

• Evaluate vendor proposals based on compliance, value, and quality considerations to recommend approvals or rejections.

• Adapt seamlessly to changing priorities in a fast-paced, event-centric environment with multiple procurement activities.

Education & Training

• Bachelor’s degree in business administration, Supply Chain Management, Finance, or a related field.

• Professional fluency in Arabic and English required (written and spoken).

• Procurement or Supply Chain certification (e.g., CIPP, CCMP, CIPS, CSCP, CPSM) is a plus.

Knowledge & Years of Experience

• 2–3 years of hands-on procurement experience, preferably in a fast-paced or event-driven environment

Skills & Abilities

• Solid understanding of procurement fundamentals: sourcing strategies, tendering methods (open, restricted, sole source, framework), and contract types.

• Proven experience running end-to-end RFX processes starting from scope drafting to bid evaluation and award recommendation.

• Demonstrated P2P cycle experience from PR creation to PO issuance and invoice/bill processing.

• Direct experience engaging with vendors and managing supplier relationships.

• Category knowledge or prior specialization in a specific procurement category (e.g., production, logistics, IT, facilities, or events) is preferred.

• Working knowledge of at least one ERP system (e.g., SAP, Odoo, Oracle, Microsoft Dynamics, or equivalent).

• Proficiency in Microsoft Office applications, particularly Excel (data analysis, comparisons), Word (documentation), and PowerPoint (reporting and presentations).

• Strong procurement best practices awareness and ethical judgement and being able to uphold procurement governance firmly and diplomatically.

• Excellent negotiation and commercial acumen and being confident in challenging proposals and driving value.

• Analytical mindset with attention to detail by being capable of reviewing complex proposals, contracts, and spend data.

• Effective communicator and presenter that can engage confidently with vendors, end-users, and senior stakeholders.

• Team player with the ability to work independently comfortable both collaborating across functions and owning tasks autonomously.

• Able to work under pressure and manage multiple priorities within tight deadlines.

• Fast learner with a proactive, 'can-do' attitude and high-achiever spirit.

• Strong time management and organizational skills.

• Must be approachable, professional, and solution-oriented in stakeholder interactions.